Understands
Meetings and voice notes in German, French, Italian and English, with who said what, a summary, the decisions and the next steps.
For Swiss SMEs and startups
Operating system for growing companies.
Save time and money by using one app to steer your operations.
OlaphThe platform
Your whole back office. One app. For the whole team, on the desk and on the phone. HR, sales, finance and other departments work from the same data.
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Contacts & dealsCRM
Every client, contact and deal with its whole story, from the first call to the signed offer.
QuotesProjectsMeetings -
Quotes & contractsSales
Offers your client accepts online with one link, and agreements that invoice themselves every month.
ContactsProjectsInvoices -
Olaph AIBuilt in, for everyone
Everything your company knows, usable by the whole team. Ask in plain words, send a voice note or a photo, and Olaph does the routine, visibly and undoably.
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Projects & tasksWork
Phases, budgets and rates, plus the hours and costs that show whether a project still earns money.
ContactsTime -
Time & absencesTeam
Timer, timesheets, holidays and overtime, with the public holidays of your canton and pay slip data all year.
ProjectsInvoices -
InvoicesMoney in
Invoices with the Swiss QR-bill and VAT already on them, built from offers, hours or contracts.
Swiss VATBankTime -
Bank & financesPayments
Upload the bank statement and every payment finds its invoice. Supplier bills leave as one e-banking file.
InvoicesAccounting -
ExpensesMoney out
Snap a receipt. Amount, date and VAT are read for you, and the receipt stays with the booking.
AccountingDocuments -
Accounting & VATBooks
Double-entry books kept from invoices, receipts and bank, with balance sheet, P&L and Swiss VAT figures.
BankExpenses -
Documents & knowledgeKnowledge
Every file filed with its client or project, meetings summarised, and a knowledge base the whole team can ask.
ContactsProjects
A client asks for a workshop?Just tell Olaph.
Send a voice note, snap a receipt, forward a letter. Olaph turns it into an offer, an expense or a task. The routine gets done on its own; what goes out to a client waits for your OK.
Voice notesPhotosEmailsDocuments
Voice note · 0:24
“I just spoke with Lea from Brunner Treuhand. They’d like our customer service workshop for their team: two days in November, about twelve people. Please draft an offer like last time: CHF 1,800 per day, CHF 350 for preparation and the CHF 250 travel flat rate. Send it to Lea, valid for thirty days.”
Olaph
Drafted for Brunner Treuhand: two workshop days, preparation and travel, CHF 4,200.00 plus 8.1% VAT.
Photo of a receiptLunch with Lea Brunner
OlaphDone by Olaph
Receipt read: CHF 86.40 incl. 8.1% VAT, business lunch with Brunner Treuhand. Added to your September expenses.
It understands, reads and remembers.
Routine work gets done and marked, so anyone can see it and undo it. Whatever you want to check first waits in one inbox.
Reads
Receipts and supplier invoices are recognised, filed with the right client and prepared for booking.
Remembers
Your documents, meetings and knowledge base become one memory. Anyone on the team can ask, and the answer shows its source.
Done by OlaphNotes of Monday’s team meeting saved to your knowledge base.
From the field to the boss.
Everyone can use the same tool. There is no longer the need for a list or a spreadsheet. Now they open the same app and find what matters to them.
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MarcoService technician, on site
Starts the timer at the client’s door, dictates the report in the van and ticks off the job. No paper, no evening catch-up.
02:14:36Heating service · Kessler AG -
LinaApprentice
Asks for a week off in August and sees right away how many days she has left. Her team lead approves with one tap.
Holiday 4 to 8 August17 days left this yearApproved -
SandraHR
Sets up a new hire in one profile: contract, hours and holiday entitlement. In January the salary certificates are already filled in.
Salary certificates 202614 of 14 ready -
JonasCustomer support
A client calls. Before he says hello he sees the accepted offer, the open invoice and the notes from last week’s meeting.
Brunner Treuhand callingOffer accepted · 1 open invoice -
ElenaProject lead
Sees hours against budget while the project runs, and turns billable time into an invoice in one click.
Website relaunch, Studio Albis68% of the budget used -
PeterOwner
Checks open offers, unpaid invoices and how each project is doing on one screen, from wherever he is.
CHF 18,420.00 open3 offers waiting for a reply
InfomaniakSwiss data centresThe Olaph app, its database and every file you upload are stored in Switzerland. Backups go, encrypted, to a second Swiss location.
Mistral AIFrance · reading, summaries, answers
AssemblyAIEU servers · transcriptionOnly the processing happens here. The results are stored with the rest of your data in Switzerland.
Every dot stays in Switzerland and the EU.
Olaph, its database and your files live on Swiss servers. Only the AI work, like transcribing a meeting, runs on EU services, and the results come straight back.
Stored in SwitzerlandApp, database, files and backups
AI in the EUProcessing only, results stored in Switzerland
Connecting the dots
Try Olaph with your company, free for 14 days. Sign up, confirm your email and start in the browser.
- Every module and Olaph’s AI included
- No credit card needed
- Your data stays readable and exportable, whatever you decide
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